Privacy Policy

    Last updated: [DATE]

    This Privacy Policy explains how Optimect processes personal data collected through optimect.com (the “Website”). It is prepared in accordance with Law No. 6698 on the Protection of Personal Data (“KVKK”), in particular the disclosure (aydınlatma) obligation under Article 10, and the Communiqué on the Procedures and Principles to Be Followed in Fulfilling the Disclosure Obligation.

    1. Data Controller

    Under the KVKK, the data controller is:

    • Optimect
    • Address: [Keleş Plaza, Gürpınar Yolu Cad. Cumhuriyet Mahallesi, No:2  ]
    • Email: [email protected]
    • Phone: +90 (212) 909 24 62
    • Website: optimect.com

    2. Personal Data We Process

    Depending on how you interact with the Website, we may process the following categories of personal data:

    • Identity and contact data — the name, e-mail address, phone number, and company name you provide when you submit our contact form or otherwise reach out to us.
    • Content of your communication — the message, request, or project details you share with us.
    • Technical and usage data — collected automatically through cookies and similar technologies, such as IP address, device and browser information, pages visited, referral source, and interaction data. See our Cookie Policy for details.

    3. Purposes of Processing

    We process personal data for the following specific purposes:

    • responding to your enquiries, quote requests, and messages;
    • establishing and managing the client relationship and providing our services;
    • analysing and improving the performance, security, and content of the Website;
    • fulfilling our legal obligations and responding to requests from competent authorities;
    • where you have given consent, sending marketing communications and measuring their effectiveness.

    We do not use general or open-ended justifications; each purpose above corresponds to a specific processing activity.

    4. Legal Grounds for Processing

    We rely on the legal grounds set out in Articles 5 and 6 of the KVKK, matched to each purpose:

    • Performance of a contract — where processing is necessary to provide services you have requested (Art. 5/2-c).
    • Legitimate interests — for Website analytics, security, and improving our services, provided your fundamental rights and freedoms are not overridden (Art. 5/2-f).
    • Compliance with a legal obligation — where we are legally required to process or retain data (Art. 5/2-ç).
    • Explicit consent — for non-essential cookies and for marketing communications, which we process only if you have given clear, affirmative consent (Art. 5/1).

    5. Recipients and Data Sharing

    We may share personal data, limited to what is necessary for the purposes above, with:

    • service providers and data processors acting on our behalf — including website hosting, e-mail, CRM, analytics, and advertising service providers [e.g. Google, Meta — confirm the tools you actually use];
    • competent public authorities and institutions, where disclosure is required by law.

    We do not sell your personal data.

    6. Transfers Abroad

    Some of the service providers we use (for example, analytics and advertising platforms) may store or process data on servers located outside Türkiye. Any transfer of personal data abroad is carried out in accordance with Article 9 of the KVKK, as amended by Law No. 7499 (in force since 2024), relying, in the following order of priority, on: an adequacy decision of the Personal Data Protection Board; failing that, appropriate safeguards (such as standard contractual clauses approved by the Board); or, only for occasional transfers, one of the exceptional cases listed in Article 9, which may include your explicit consent. Where required, we put appropriate safeguards in place before transferring data abroad.

    7. Method and Legal Reason of Collection

    Personal data is collected by electronic means — through the Website’s contact forms, cookies and similar technologies, and direct e-mail or phone communication — based on the legal grounds described in Section 4.

    8. Retention

    We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, and thereafter for any period required by applicable legislation. When the retention period ends, personal data is deleted, destroyed, or anonymised.

    9. Your Rights

    Under Article 11 of the KVKK, you have the right to:

    • learn whether your personal data is being processed;
    • request information about the processing if it has taken place;
    • learn the purpose of the processing and whether the data is used in accordance with that purpose;
    • know the third parties to whom your data is transferred, in Türkiye or abroad;
    • request correction of your data if it is incomplete or inaccurate;
    • request erasure or destruction of your data within the framework of Article 7;
    • request that any correction, erasure, or destruction be notified to third parties to whom the data was transferred;
    • object to any adverse result arising from the analysis of your data solely by automated means;
    • claim compensation for damage caused by unlawful processing.

    10. How to Exercise Your Rights

    You may submit your requests to us using the methods set out in the Communiqué on Application Procedures and Principles — in writing to our registered address, or through other channels permitted by the KVKK, such as [registered electronic mail (KEP) address, if any]. We will respond to your request as soon as possible and within thirty (30) days at the latest. Requests are handled free of charge, unless they require additional cost, in which case the tariff set by the Personal Data Protection Board may apply.

    11. Changes to This Policy

    We may update this Privacy Policy from time to time to reflect changes in our practices or in the law. The current version is always available on this page, with the “Last updated” date reflecting the latest revision.

    12. Contact

    For any questions about this Privacy Policy or the processing of your personal data: